Category Archives: productivity

Item #1 on the Personal Manifesto I have been slowly building is the following:

Travel as light as possible. Get rid of uneeded items. Carry only what you need to have.

In that spirit, I have been thinking about how to reduce the number of items I carry with me. For instance, do I really need all of the keys I own on my chain or should I have a chain just for my car and house keys and leave the rest on a separate chain or chains at home? Do I really need all of the items I carry in my Timbuk2 Messenger Bag? Do I really need a bag that size and does the fact that I have the room simply encourage me to carry more? If I have a smaller bag will it force me to be more selective about what I chose to carry?

A number of the items on my manifesto are things just like this. Things I believe in and try to strive for. I am not always successful but from time to time, I revisit the list just to do a check of how I am doing. Today, I came across an article at Celsius1414 called Zen Pockets and it has inspired me. I am really going to “get real” about this one.

I am starting small, with my key chain. Here are the only keys I need on a regular basis:

1) Car
2) House
3) Office
4) Bethany’s House

Four keys. That is all I am going to carry from now on. I have taken all other keys from my keychain and have put them on a separate ring which I will keep at my house and only take when needed.

There. I feel better already.

Brad Feld has a great (and inspiring) post on how he discovered the proper work life balance. Lots to learn from here. My favorite suggestion is to have dinner with your partner once a month to ground yourselves and make sure the path is a sure one for the both of you. A must do for Bethany and I.

Discovering Work Life Balance

Amongst the many web changes I have been making lately, the one that has been the biggest change for me personally is the changes I have been making to my e-mail.

The first task was to get rid of the 7 different e-mail accounts I had and focus on only two. I have one for personal mail and one for business mail (and one at my job at Carleton but I am not counting that one). The first thing I did was to forward most of those other accounts to my personal one. This will make it much easier to make sure all of my stuff goes into one place.

Next, when setting up my new personal account I chose to set it up via IMAP instead or POP, another big change for me. The thought of having all of my mail stored on a server instead of locally once terrified me. There was some element of control I thought I would be losing. In fact, the opposite is true. Using IMAP allows me to set up folders the way I want and access my mail from any of the machines I own and have it all look the same. Not only that but I know it is being backed up by my hosting provider, secure and off site, so should my hard drive go south or my house burn down I can still get to my mail.

Speaking of folders, in an earlier post I mentioned Merlin Mann’s Macworld Article that outlined a very simple but powerful way to organize and process your email that ensures everything gets responded to in the proper manner and/or archived and keeping your inbox clear. I implemented this system at work and found it to be quite sucessful. Now, I have finally gotten around to implementing it in my personal life. The combination of this system and IMAP will prove to be invaluable by allowing me to constantly stay on top of my e-mail organization and respond to items quickly.

This system has also forced me to think long and hard about the items I choose to receive and manage. I have redirected all of the newsletters and list mail that I receive to my Gmail account. I have been using this account as a “junk” account for some time but now I have another good use. Now, the items coming to this account is not distracting from my “real” e-mail, I don’t have to delete or otherwise manage them and I can be assured that they are there fo reading at my leisure.